The Arts Council of White Lake-Nuveen Center (ACWL-Nuveen) is a non-profit operating in Whitehall, Michigan. The ACWL-Nuveen inspires the White Lake area through accessible and engaging opportunities in the arts. www.artswhitelake.org

 

The Gallery & Administrative Assistant reports to the Director and works alongside all ACWL-Nuveen staff. The individual at the front desk plays a key role in welcoming customers, working with artists and artist teachers, and assisting in data entry for the organization. This is a hands-on position in a small non-profit environment. The successful candidate will be comfortable balancing customer service, administrative tasks, and event support while shifting between priorities as needed.

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This is a part-time position (approximately 12-15 hours per week), including afternoon and evening hours, with occasional weekend hours for special events.

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Compensation & Benefits

• $16-18/hour, depending on qualifications and experience

• 10 paid holidays

• Eligible for one week of paid vacation following 3-month probationary period

• Eligible for a SIMPLE IRA after one year of employment

 

To Apply

Submit the following to ACWL-Nuveen Director Erin Peyer at nuveen@artswhitelake.org by Monday, October 5, 2026:

• Resume

• Phone number and email address for 2-3 references

• A one-paragraph statement expressing your interest in this position and why you believe you are the right fit

 

Key Responsibilities

Gallery Assistance

• Interact with staff, customers, guest artists, and artist members in a friendly, engaged and helpful manner

• Process gallery sales using the organization’s point-of-sale system, including handling cash and credit/debit transactions

• Answer customer questions and phone calls

• Work and close the facility during evening classes

• Assist students and teachers as necessary during classes

• Type, print, cut and hang exhibition and retail gallery tags and signage

• Help organize and maintain Artist Member records

• Keep the gallery clean and orderly

• Take basic photos of classes for ACWL-Nuveen documentation and promo

 

Administrative Assistance

• Update Membership Database, which is currently a Google spreadsheet

• Assist the Director with the transition of the Membership Database from Google Sheets to Little Green Light CRM, including data entry, record review, and importing donor/member information

• Prepare and send mailings using mail merges

• Post classes and events on White Lake Area Chamber website and Visit Muskegon Website

• Distribute flyers/brochures around the White Lake area

• Maintain confidentiality and exercise discretion when handling donor, member, customer, and organizational information

 

Team Contribution

• Support event coordination and on-site execution, including setup, teardown, and guest interaction

• Take photos during events

• Participate in planning meetings

• Assist in proofreading marketing materials

 

Required Qualifications

• Associate degree or equivalent relevant experience

• Strong written and verbal communication skills

• Computer proficiency, including working knowledge of Google Workspace and Microsoft Excel/Google Sheets

• Organized, detail-oriented, and efficient

 

Preferred Qualifications

• Customer service/POS experience

• Familiarity with CRM systems (e.g., Little Green Light)

• Experience with website platforms such as Wix, Squarespace, or WordPress

• Knowledge of art, art-making practices, and various art mediums

 

Desired Attributes

• Positive, friendly, and professional demeanor

• Comfortable talking to customers of all ages about artwork and making sales

• Collaborative and community-oriented

• Self-motivated with the ability to work independently

• Adaptable and responsive to feedback

• Proactive mindset with a desire to improve processes and grow impact

 

Physical Requirements

• Ability to stand for extended periods and assist with light lifting, setup, and teardown of exhibitions and events